How to print photos, documents, cds, business cards using your printer

Most of you might have used printer, of course, in your life. You might
have came across some situations where you want to print a Web page but
really end up with miles of leaves. All you find is that it is not the
way you have seen on the browser. Also while printing a book with its
pages, you might have noticed that it is neither in the right order nor
in the right direction.

Here are some guidelines which will help you to learn how to get what
you want from the printer with the help of the printer driver and also
saving the ink and paper at the same time!

What to print

  • Photos  

A condition of using customized paper, inkjet printers, even
entry-level, are able to print photos. However, there are more
specialized printers, called "Photo", precisely. Their specialty is
that they work with 5, 6 or 7 cartridges whereas other printers have 4
multi-color cartridges, in order to make the details and nuances of
color. As for laser printers, they are not recommended for such use.

  • T-shirts and more …  

There is nothing to spend into your printer, but print the design you
want on a sheet of "transfer paper", a special paper for use only with
inkjet printers. You can then place this printed paper on the T-shirt,
and "transfer" design with an iron. The only key point that you should
remember is that for printing, you must print the pattern in the
reverse order.

  • Labels and business cards  

This are the most complicated things than others in printing. These
include labels. Because of their small size, it is more convenient to
print several on a single sheet rather than pull them out one by one.
But the test of setting the printer can be daunting. The practical
solution would be to buy the appropriate paper and cut it. It is
usually sold with software intended to simplify the layout and

  • Documents  

Microsoft Word, Excel, PDF documents, emails and web pages are
frequently printed documents. Any inkjet printer makes its case. But if
one does and that documents in large quantities, a laser printer is a
better investment.

  • CD  

This is the trend over the current photo printers. Once we go beyond
the entry-level models, almost all photo inkjet printers offers
printing CDs. A good way to customize discs archives and music
compilations. Warning: this particular disc, coated with a layer
printable is sold barely more expensive than standard blank discs.

  • Photocopies  

A printer called "multipurpose" combines the services. With the scanner
built into his back, it turns into a real photocopier. We place the
document on the glass, pressing the button provided on the cover, and
let’s go!

Set your printer correctly
An envelope does not prints with the same settings as that of a photo!
Whatever the job, it is clear at least the type of paper, the
dimensions of the leaf, and the desired quality rendering. Adjustments
take place through the printer driver. Real control tower of the
printer remains essential for access to all settings and resolve
maintenance problems.

The printer driver is a program that is copied to the computer during
installation of the device. They are generic for all brands of
printers, but it is always advisable to use the manufacturer of the
device, provided on the installation CD (if available, downloadable
from the site of the manufacturer).

Step 1: Choose the default settings of the printer 

  • From the Windows desktop, open the Start menu, then click Control
    Panel. In the new window, double-click Printers and Faxes (Printers in
    Vista). The list of printers installed on the computer. Right-click on
    the printer in question and then select Print from the context menu.

    A window is displayed by the printer driver. It includes all the
    settings for the printer. A driver differs between brands and models:
    they are not identical, their settings, however, are similar.

  • It’s time to specify the default settings of the printer, ie mainly
    the quality of printing, paper type, and format. The "Draft" quality or
    "Fast" is the one that uses less ink. It is recommended for printing
    documents which will not be long, or for testing before the final
    printing. The "Text" qualities and "Text and picture" are Standard or
    well suited to printing documents such as letters, spreadsheets, PDF
    files, Web pages. As for "Picture" quality (or high), it speaks for
    itself: the printer will deal with colors. This option is the most
    greedy in ink.

    In addition, if one does not print photos, it’s best interest to check
    the Print in grayscale to save color cartridge. This avoids exhausting
    to print Web pages colored.

  • The type of paper for printing documents, the most common, plain
    paper. However, for photos, it is better to specify as clearly as
    possible the quality of paper, eg glossy photo paper. If you have any
    doubts, look at the words on the cover of the paper.

    As for the default format of the paper, it is almost always the classic A4 (210 x 297 mm).

  • For printing photos, it will most likely format 10 x 15 cm.
  • Click the "OK" button to accept the default settings. 

Step 2: Check the settings cut by cut
Time has arise where the original may not be suitable. We may want to
print a beautiful photo of the kid, or the document must be absolutely
in color.

  • In the software (word processing or editing pictures for example)
    from which the printing is started, pull down the File menu and click
    Print. You can also use the universal keyboard shortcut Ctrl + P.

    In any case, do not click the print button available in the toolbar of
    the software: it runs directly with the default settings.

  • A dialog box appears. If multiple printers are installed on the
    computer, it is possible to choose one to use from the dropdown menu.
    Then click the Properties button (or Preferences or Options for
    printing, according to the software): the window of the printer driver
    appears, identical to that of stage 1.
  • Change depending on what you want to print, print quality, the type
    of medium used, possibly uncheck the Print in grayscale. These changes
    will not affect the next printing. If you print multiple photos in
    sequence, for example, whenever it will make adjustments.
  • When you are finished, press OK, then a second time to start printing. 

Step 3: Set the print quality problems
Photos palettes, documents with crossed lines of scratch. Don’t panic! The drivers will help you bring order.

  • To do this, go to the window of the printer driver as described in step 1.
  • Open the Maintenance tab or Utility. It consists of software
    programs to solve the most common worries. Headings of utilities and
    associated explanations are quite revealing.
  • In case of appearance of white lines on the text and colors fade,
    run "check the buses", then follow the recommendations of the wizard.
    The printer has a sheet with lots of color oblique lines. If pieces are
    not printed, it should start cleaning heads.
  • The head cleaning option is recommended if the print quality diminishes.
  • Sometimes the characters in the texts are less clear and present
    unsightly stalls. In this case, the alignment of print heads is at
    stake. Click the button. The printer pulls a sheet of reasons this time
    to specify for each series which presents the fewest stripes. The
    printer then repositions the head accordingly.
  • An indicator also lets you know the level of ink in the cartridges.
    On some printers, it is also where you find the button to open the
    wizard the opportunity to change the ink cartridges.
  • Click OK to close the print window  

Install printer as per usage
You are now aware of the setting of the printer, but this may not be
the case of people with whom you share a computer and/or printer. Why
not simplify their lives and at the same time, simplify yours also?

The solution: install multiple times the same printer, with specific
settings for each. One will be designed, for example, documents in
black and white, the other for photos 10 x 15 in color, etc..

Only restriction: this manipulation does not always work with multifunction models.

  • Make sure the printer is turned on. Open the "Start" menu, click
    "Control Panel" and double-click in the new window, click "Printers and
    Faxes" ("Printers" in Vista). Your printer appears in the new window.
    Then click on "Add a printer". The wizard opens.
  • With XP:
    click "Next", select "Local printer attached to this computer" and, if
    it is not, "Automatically detect and install the printer Plug and
    Play". Then click the "Options". Windows searches for printers. If it
    fails to find, select "Use the following port" by specifying "USB001".
    Then specify in the list, the manufacturer and model of your printer.
    Validate by clicking on the "OK" button.

    Answer the question asked by the "Keep existing driver (recommended)".
    Continue by clicking "Next". Enter the name of the new printer. 1 copy
    rather than default, specify for example, "Black and White" or "10×15
    Photo". Then, click "Next", "Next". Select "No" for the test print.
    Continue with "Next" and "Finish".

    Vista: Click "Add a local printer". Check the "Use an existing port", and select from the drop list "USB001".

    Click the "Next" button. Select the manufacturer and printer model, and
    confirm by clicking "Next". Select "Use the currently installed driver
    (recommended)", click "Next". Type a descriptive name for the printer,
    then click "Next" and "Finish".

  • Repeat step 2 to install multiple printers.
  • Then specifies the settings for each printer based on its usage:
    Refer to Step 1 "Choose the default settings of the printer".
  • To select the default printer, still in the "Printers and Faxes"
    window ("Printers" in Vista), right click on the question and choose
    "Set as Default" from the context menu.

Print web pages correctly
An Internet browser is a software like any other. The same guidelines
applies to it too. Note that even for a web page, it is possible not to
print an extract, after selection with the mouse. The Firefox browser
can be used to select multiple extracts at the same time: just hold
down the Ctrl key on the keyboard after the first selection.
Then, with Firefox as with Internet Explorer, there is a "Print
Preview" available on the "File" menu. More appropriate in this case
that the traditional layout, it brings together the most useful
settings. Thus, if the board is cut text, adjust the appearance of
pages by printing to a percentage less than 100.

Print addresses on your envelopes with Word
For fine print addresses on your envelopes, consider Word! From a few
simple settings, the word processing software supports printing of

  • In Word, click "New Document". On the "Tools" menu, point to "Letters and Mailings", and then click "Envelopes and Labels".
  • In the Envelopes tab, type the address of the recipient, possibly that of the sender.
  • Click the "Options" button. In the "Envelope Options" tab, choose the format to print the envelope in the drop-down list.
  • In the "Printing Options" tab, click the picture of how you drop the
    envelope in the feeder of the printer. Place the envelope as agreed,
    and confirm by clicking "OK".
  • Click the "Print" button. A dialog box appears, click "Yes" if the sender’s address is yours. It will be saved as default. 

Create a contact sheet with your photos
The handling is identical to that for printing photos with the
assistant of Windows (discussed later on). But instead of using paper
10 x 15, specify A4. Set Up in the print templates in the wizard.
Windows prints the photos as thumbnails by adding the file name below.
Practice his photos to catalog and retrieve them. To print more
information per picture, it will turn to specialized software such as

Print photos quickly with Windows
Windows provides an assistant for printing photos, a quick solution to get out of the 10 x 15 photos.

In a folder of images, select a number in the mouse. Then click "Print
the selected images" (in XP) or "Print" (in Vista). This launches the

With XP
Click the "Next" button. In the list of images, they can print ticked.
Click on "Next". Select the printer to use, and then click "Printing":
specify the quality (glossy photo paper, for example) and the paper
size, 10 x 15 here, and the print quality. Confirm with "OK", then
click "Next". The wizard offers several ways to print photos. With the
full page option "Fax: centered and rotated", each photo is printed in
its entirety without cropping. With the option "full-page picture: cut
and turned", the photo is cropped so as to cover the entire sheet.
Select the option you prefer, click "Next", and then print out, click

With Vista
In the window of the wizard, then select the printer settings using the
Format drop-down list of paper quality and type of paper. In the right
column, select the layout of the images for printing. For a paper size
10 x 15, only the picture full-page option is available. If you check
"Fit image frame", the picture will be cropped to cover the entire


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